The department "Economic assistance: Assistance in institutions and special forms of housing, assistance with care, funeral costs" of the Office for Social Affairs and Housing processes data for the purpose of performing its statutory tasks in accordance with the German Social Code. It is obliged to provide money, goods and services economically. This includes services for counseling, ending or reducing the need for assistance, in particular by securing a livelihood, granting outpatient and inpatient care assistance or assistance in other life situations, such as funeral costs. In addition, personal data is also processed when claims for reimbursement are made by other service providers or other bodies or to combat misuse of benefits. The same applies to the issuing of certificates. Personal data is also processed for statistical purposes.

The following categories of data in particular are processed

(a) contact details, e.g.:

File number, surname, first name, date of birth, place of birth, address, telephone number (voluntary information), e-mail address (voluntary information), marital status, nationality, residence status, pension/social security number, bank details.

b) Data on the granting of benefits, e.g:

Proof of income, proof of assets, benefit period, amount, type, accommodation and heating requirements, data on maintenance claims/recourse claims, data on relatives in the case of funeral costs, data on health insurance, pension insurance, long-term care insurance, data on the duration and termination of any employment relationships, enforcement data, data on proceedings under the Administrative Offenses Act (OWiG).

c) Health data, e.g:

Assessments or opinions by the medical service of the Federal Employment Agency, the health department of the City of Bonn, the medical service of the health insurance funds or the medical service of the pension provider, medical reports, medical diagnoses, therapeutic development reports.

Data relating to the claiming of cash benefits and benefits in kind under SGB XII are stored for 6 years after the case has ended. In this context, a case is terminated when the need for assistance has ceased or there is no longer any entitlement to benefits for other reasons, unless special support benefits are granted or legal disputes have not been concluded. The time limit of 10 years is based on the statutory possibility of reclaiming benefits if it becomes known during this period that benefits were wrongly granted.

If a claim by the Office for Social Affairs and Housing (reclaim/reimbursement notice/loan) is still outstanding, the data is stored for 30 years in accordance with the provisions of the Code of Civil Procedure and the German Civil Code, because only then do the claims become time-barred. The period is calculated depending on the enforcement attempt.