Information in accordance with Articles 13 and 14 of the General Data Protection Regulation (GDPR) when collecting personal data
| Person responsible (Department/division/department, title, name, function, telephone, e-mail) | City of Bonn The Mayor of Bonn Cash and Tax Office Accounts receivable, payment processing, enforcement Telephone: 0228 - 772190 E-mail: wolfgang.heinebonnde |
| Data protection officer (Title, name, telephone, e-mail; postal address for external DPO) | City of Bonn |
| Purpose(s) of data processing (Specification of the main tasks; e.g. issuing and withdrawing driving licenses) | Administration of revenue, enforcement of claims, administration of expenditure |
| Main legal basis/s (both in terms of substantive law and procedural and data protection law) | The Cash and Tax Office handles the City of Bonn's financial accounting in accordance with Section 93 of the NRW Municipal Code. The management and monitoring must comply with the requirements of the NRW Municipal Budget Ordinance. According to Section 23 (4) of the NRW Municipal Budget Ordinance, suitable measures must be taken to ensure that claims of the of the municipality are recorded in full, asserted and collected in good time and that the municipality's obligations are only fulfilled when they fall due. Pursuant to Section 2 (1) No. 2 of the NRW Administrative Enforcement Act, the enforcement authority for the City of Bonn is located in the Cash and Tax Office. We receive personal data from the specialist departments of the City of Bonn that have come into contact with you in order to establish claims, e.g. parental contributions for a child's attendance at a Kita, a fine notice, a notice of social benefits, a contract for goods and services to the City of Bonn. we receive personal data. However, the cash and tax office only receives the information and personal data required for accounting and payment processing. We also receive information from you, e.g. consent to direct debit via a SEPA mandate. |
| Categories of personal data processed (e.g. first name and surname, address) | We process the following personal data in particular:
Examples: We receive measured amounts of property and trade tax from the tax offices, data on the provision of waste containers from bonnorange AöR, data on business registration also from the public order office, data from the residents' registration office. If we are unable to clarify a tax-related issue with your help, we may also collect personal data relating to you by making inquiries with third parties (e.g. requesting information from the landlord). We may also process publicly accessible information (e.g. from newspapers, public registers or public announcements). |
| Recipients and categories of recipients of the data (as a rule) | We may only pass on all personal data that has become known to us to other persons or bodies (e.g. administrative courts, other departments of the city administration or other authorities) if you have consented to this or if the transfer is permitted by law. |
| Duration of storage and retention periods (from legal provisions such as cash register, commercial and tax law or KGSt recommendations) | The cash books must be kept for ten years, the receipts - with the exception of receipts with special retention periods - and the other documents must be kept for six years. The periods begin on January 1 of the financial year following the council's resolution on the adoption of the annual financial statements (Section 58 of the NRW Municipal Budget Ordinance). |
| Origin of the data (source as accurate as possible) | We collect your personal data primarily from you yourself, e.g. through your tax returns, notifications and applications. In addition, we collect your personal data from third parties if they are legally obliged to notify us. Examples We receive measured amounts of property and trade tax from the tax offices, data on the provision of waste containers from bonnorange AöR, data on business registration also from the public order office, data from the residents' registration office. If we are unable to clarify a tax-relevant matter with your help, we may also collect personal data relating to you by making inquiries with third parties (e.g. requesting information from the landlord). We may also process publicly accessible information (e.g. from newspapers, public registers or public announcements). |
| Rights of the data subject (general list, requirements) | Data subjects have the following rights if the legal and personal requirements are met:
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| Competent supervisory authority (Name, postal address, telephone, e-mail, homepage) | State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia Telephone 0211 - 384 24-0 Internet www.ldi.nrw.de (opens in a new tab) |