Information in accordance with Articles 13 and 14 of the General Data Protection Regulation (GDPR) when collecting personal data
| Person responsible (Department/division/department, title, name, function, telephone, e-mail) | City of Bonn The Mayor of Bonn Office for Social Affairs and Housing Telephone: 0228 - 774959 E-mail: sozialamtbonnde |
| Data Protection Officer (Title, name, telephone, e-mail; postal address for external DPOs) | City of Bonn |
| Purpose(s) of data processing (Specification of the main tasks; e.g. issuing and withdrawing driving licenses) | In cooperation between the City of Bonn and the State Chancellery of North Rhine-Westphalia, your personal data collected via the NRW volunteer card app will be processed for the purpose of applying for the NRW volunteer card in the NRW volunteer card administration program. The aforementioned cooperation offices have joint responsibility for data processing within the meaning of Article 26 GDPR. Within the scope of joint responsibility, the City of Bonn is responsible for the processing of personal data in the NRW Volunteer Card administration program. The State Chancellery of NRW is responsible for the processing of personal data in the volunteer card app and the administration program (access due to system administration) within the scope of joint responsibility. |
| Essential legal basis/s (both in terms of substantive law and procedural and data protection law) | The Volunteer Agency of the Office for Social Affairs and Housing processes the data for the purpose of carrying out its tasks in accordance with the specifications resulting from the tasks and objectives of the basic concept "Promotion of civic engagement in the area of the City of Bonn". Data processing by the Office for Social Affairs and Housing is based in particular on Art. 6 para. 1 lit. e) GDPR in conjunction with Section 3 para. 1 of the Data Protection Act of North Rhine-Westphalia (DSG NRW). In particular, data processing is also permitted pursuant to Art. 6 para. 1 lit. a) GDPR if the data subject has given their consent. If data is processed on the basis of the data subject's consent, the consent can be withdrawn at any time without giving reasons with effect for the future. This does not affect the processing that took place before consent was withdrawn. |
| Categories of personal data processed (e.g. first name and surname, address) | In particular, the following categories of data are processed by the Volunteer Agency of the Office for Social Affairs and Housing in the NRW Volunteer Card administration program: Contact details: Surname, first name, date of birth, street and house number, zip code, city, gender if applicable, telephone number (optional), e-mail address (optional), contact person of the organization. Information on the volunteer work performed: organization, activity, time spent on the activity. |
| Recipients and categories of recipients of the data (as a rule) | - Your personal data will not be passed on to third parties or will only be passed on with your consent (e.g. for passing on in matters of religious orders) - NRW State Chancellery as part of the collection of personal data in the NRW volunteer card app and system administration (contract on joint responsibility in accordance with Art. 26 GDPR) |
| Duration of storage and retention periods (from legal provisions such as cash register, commercial and tax law or KGSt recommendations) | As a rule, your personal data will be stored for five years after expiry of the validity of the NRW volunteer card, i.e. for a total of seven years after issue. After the retention period has expired, the data must be offered to the responsible city archive of the City of Bonn in accordance with the NRW Archive Act. If the data is not accepted by the city archive, your data will be deleted. |
| Rights of the data subject (general list, requirements) | Data subjects have the following rights if the legal and personal requirements are met:
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| Competent supervisory authority (Name, postal address, telephone, e-mail, homepage) | State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia Telephone 0211 - 384 24-0 Internet www.ldi.nrw.de (opens in a new tab) |