Documentation, reporting and billing system for fire and rescue service operations

Information in accordance with Articles 13 and 14 of the General Data Protection Regulation (GDPR) when collecting personal data

Person responsible (Department/division/department, title, name, function, telephone, e-mail)	City of Bonn The Mayor of Bonn Fire and Rescue Service Administration and Rescue Service Telephone: 0228 - 717762 E-mail: feuerwehrbonnde
Data Protection Officer (Title, name, telephone, e-mail; postal address for external DPOs)	City of Bonn The Mayor of Bonn Data Protection Officer Bertha-von-Suttner-Platz 2-4 53111 Bonn Telephone: 0228 - 77 34 65 E-mail: datenschutzbeauftragterbonnde
Purpose(s) of data processing (Specification of the main tasks; e.g. issuing and withdrawing driving licenses)	- Carrying out fire operations and technical assistance - Carrying out and documenting emergency rescue, emergency medical care in the rescue service, patient transportation - Accounting for operations
Essential legal basis/s (both in terms of substantive law and procedural and data protection law)	Fire department: Art. 6 para. 1 lit. e) GDPR in conjunction with. BHKG Statutes on the levying of cost reimbursement for services provided by the fire department of the City of Bonn, the scale of charges for other services provided by the fire department of the City of Bonn, rescue service: Art. 6 para. 1 lit c) GDPR i.V.m. Art. 9 para. 1 lit. g) GDPR in conjunction with. § Section 7 a RettG NRW Statutes on the use of the rescue service of the City of Bonn
Categories of personal data processed (e.g. first name and surname, address)	Fire department: Surname, first name, date of birth, address, vehicle registration number, vehicle insurance (if provided by the obligated party), for minors: legal representative, owner data, property name Rescue service: Surname, first name, date of birth, address, health insurance, legal representative, health data
Recipients and categories of recipients of the data (as a rule)	Cash and tax office, Insurance company (FW), Police, Public prosecutor's office (e.g. investigation of causes), Health insurance companies (RD), Billing offices of the health insurance companies (RD), Service providers in the rescue service (on the basis of § 13 RettG NRW) Hospitals
Duration of storage and retention periods (from legal provisions such as health insurance, commercial and tax law or KGSt recommendations)	10 years after completion of the billing data record in compliance with the statutory retention periods in accordance with the City of Bonn's file plan 30 years for emergency doctor protocols in accordance with § 630 f BGB in conjunction with applicable limitation periods
Origin of the data (source as accurate as possible)	Fire department: Personal details of the persons concerned, own investigations at the police, public prosecutor's office, vehicle registration office or Federal Motor Transport Authority, animal shelter, land registry portal, cash and tax office, registration offices ambulance service: Personal details of patients, relatives or other third parties, information from hospitals, registration offices, health insurance cards
Rights of the data subject (general list, requirements)	Data subjects have the following rights if the legal and personal requirements are met: Right to information about the processed personal data Right to rectification of inaccurate data Right to erasure or restriction of data processing Right to object to data processing due to special circumstances Right to complain to the supervisory authority about data protection violations
Competent supervisory authority (Name, postal address, telephone, e-mail, homepage)	State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia Kavalleriestraße 2-4 40213 Düsseldorf Telephone 0211 - 384 24-0 Fax 0211 - 384 24-10 E-mail poststelleldi.nrwde Internet www.ldi.nrw.de (opens in a new tab)