Collecting notary contracts and associated attachments

Information in accordance with Articles 13 and 14 of the General Data Protection Regulation (GDPR) when collecting personal data

Person responsible (Department/division/department, title, name, function, telephone, e-mail)	City of Bonn The Mayor of Bonn Office for Land Management and Geoinformation Telephone: 0228 - 772338 E-mail: bodenmanagementbonnde
Data Protection Officer (Title, name, telephone, e-mail; postal address for external DPOs)	City of Bonn The Mayor of Bonn Data Protection Officer Bertha-von-Suttner-Platz 2-4 53111 Bonn Telephone: 0228 - 77 34 65 E-mail: datenschutzbeauftragterbonnde
Purpose(s) of data processing (Specification of the main tasks; e.g. issuing and withdrawing driving licenses)	Collection of notarial contracts and associated attachments, e.g. rental contracts, building documents, authorizations to maintain the collection of purchase prices
Essential legal basis/s (both in terms of substantive law and procedural and data protection law)	§ Section 195 BauGB
Categories of personal data processed (e.g. first name and surname, address)	Property seller/property buyer (name, address, date of birth, information on the property sold such as price, location, easements and data evident from the attachments, e.g. rental statements)
Recipients and categories of recipients of the data (as a rule)	Members of the expert committee, forwarding of the buyer's data to the Central Purchase Price Collection NRW, Higher Expert Committee of the State of North Rhine-Westphalia
Duration of storage and retention periods (from legal provisions such as cash register, commercial and tax law or KGSt recommendations)	Destruction of notarial contracts and attachments after evaluation (§ 8 III GAVO NRW)
Origin of the data (source as accurate as possible)	The required data is collected by the notaries and forwarded to the Office for Land Management and Geoinformation.
Rights of the data subject (general list, requirements)	Data subjects have the following rights if the legal and personal requirements are met: Right to information about the processed personal data Right to rectification of inaccurate data Right to erasure or restriction of data processing Right to object to data processing due to special circumstances Right to complain to the supervisory authority about data protection violations
Competent supervisory authority (Name, postal address, telephone, e-mail, homepage)	State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia Kavalleriestraße 2-4 40213 Düsseldorf Telephone 0211 - 384 24-0 Fax 0211 - 384 24-10 E-mail poststelleldi.nrwde Internet www.ldi.nrw.de (opens in a new tab)